Every supplier invoice is read on arrival, matched to the purchase order and goods receipt, checked against your finance rules and posted to Oracle Fusion, E‑Business Suite or SAP. Your AP team handles only the exceptions.
Every invoice follows the same five steps. Rules settle most of them; people step in only where a decision is needed.
Email, scanned post and supplier portal uploads arrive in one intake queue.
Generative AI extracts supplier, tax number, PO, lines and VAT, with a confidence score per field.
Two- or three-way match to the order and receipt, within your tolerances.
Clean invoices approve by rule; exceptions route to the buyer or finance.
The invoice is created in Payables with its image and full history attached.
Each invoice shows what the AI read, how confident it is and the result of every check, so finance can trust what posts automatically.
Finance sets and tunes the rules. Each change can be tested against recent invoices before it is switched on.
Exact and near duplicates are stopped on supplier, invoice number, amount and image before anything is paid twice.
Price and quantity tolerances by supplier or category, with larger differences routed to the buyer with the reason.
VAT is recovered only when the supplier tax number is valid and the tax on the invoice reconciles.
Approval limits sit on roles by amount and cost centre, and nobody approves their own invoice.
Low-confidence fields are reviewed by a person and never post on their own.
Each invoice keeps its image, AI reading, check results and approvals through to the Payables document.
| Stage | Today | With AP invoice automation |
|---|---|---|
| Capture | Invoices arrive by email, post and portal, then wait in a shared inbox | One intake for email, scans and portal uploads, read on arrival |
| Data entry | Supplier, lines and VAT re-keyed into the ERP | AI reads supplier, tax number, PO, lines and VAT with a confidence score per field |
| Matching | Order and receipt checked manually when time allows | Two- and three-way match on every invoice, line by line |
| Approvals | Sign-off chased by email | Clean invoices approve by rule; exceptions reach the right approver with the reason |
| Close | Accruals and unposted invoices discovered at month-end | Live view of what is received, matched, approved and posted |
Results are reported weekly against these targets. Actual outcomes depend on invoice mix, supplier data quality and ERP configuration.
The solution runs in your own cloud account on Oracle Cloud or AWS and is operated by a SOC 2 Type II and ISO/IEC 27001 certified team.
A short, measured pilot on your own invoices, with a go or no-go decision at the end.
Deploy in your tenancy, load suppliers, POs and receipts, and agree rules and limits.
Connect to Payables, benchmark AI reading on your invoices and run finance user testing.
One business unit goes live with daily hypercare and weekly results against targets.
Review with finance and audit, then plan the roll-out and managed run.
Share 40 sample invoices. We will show what the AI reads, what it matches and what it would have posted.
